Job Title PTP (Procure to Pay) Executive
Designation PTP Executive
Reporting To PTP Analyst
Skip Level Reporting PTP Team Lead
Function GBS
Location Mauritius
ABOUT UPL:
UPL is focused on emerging as a premier global provider of total crop solutions designed to secure the world’s long-term food supply. Winning farmer's hearts across the globe, while leading the way with innovative products and services that make agriculture sustainable, UPL is the fastest-growing company in the industry. Our successes in the field add up to powerful financials. UPL delivers results from protecting crops that translate into attractive investor value. Based on the recognition that humankind is one community, UPL’s overarching commitment is to improve areas of its presence, workplace, and customer engagement.
Our purpose is ‘OpenAg’. An agriculture network that feeds sustainable growth for all. No limits, no borders.
We are one team, for maximum impact. One team with shared goals. We have a laser-like focus on what our customers need and want, on anticipating their future needs, and on how we can create innovative solutions and experiences for them. We think outside the box and go beyond our comfort zone. We believe in agility, we mix the power of speed, with structure from process. And wherever we can, we always believe in having fun
Role Summary
The P2P Executive is responsible for executing end-to-end Procure-to-Pay (P2P) processes within the Global Business Services (GBS) framework, including invoice processing, vendor payments, T&E management, reconciliations, and reporting. This role ensures compliance with internal policies, SOX/internal controls, and statutory requirements, while delivering accurate, timely, and efficient P2P services to internal and external stakeholders.
The role requires strong domain expertise in Accounts Payable operations, including intercompany processing, GR/IR management, and vendor reconciliations. The P2P Executive also supports audits, month-end close activities, and continuous improvement initiatives.
Role Responsibilities
Invoice & Expense Processing
- Verify that invoices comply with standard policies, tax rules, and procedures before posting.
- Process supplier invoices (2-way/3-way match), T&E claims, prepayments, and follow up on prepaid invoices.
- Manage intercompany invoice processing, ensuring alignment between entities.
- Conduct GR/IR (Goods Receipt vs. Invoice Receipt) checks and reconciliations.
- Ensure timely posting and monitoring of accruals, provisions, and other AP adjustments.
Payments & Vendor Management
- Prepare and execute timely payment runs, validate payment batches, and coordinate with Treasury.
- Maintain accurate vendor master data and records.
- Perform vendor reconciliations, including AR (Accounts Receivable) vs. AP matching, ensuring resolution of discrepancies.
- Monitor vendor accounts to prevent late payments and ensure compliance with agreed terms.
- Build and maintain strong supplier relationships to support business continuity.
Closing, Controls & Reporting
- Assist in AP subledger closure and other month-end, quarter-end, and year-end activities.
- Support reconciliation and reporting activities across AP, T&E, and intercompany accounts.
- Conduct monthly controls, accruals, and reporting to ensure accuracy and audit readiness.
- Provide supporting schedules and documentation for internal and external audits.
- Apply deep domain knowledge of AP operations to maintain compliance with SOX, internal controls, and transactional finance policies.
Query Resolution & Stakeholder Support
- Respond to and resolve inquiries from internal and external stakeholders regarding invoices, payments, and T&E audits.
- Answer or escalate concerns and queries in a timely manner, ensuring SLA compliance.
- Act as first point of contact for vendor and internal queries, driving resolution and stakeholder satisfaction.
- Collaborate with Procurement, Finance, and cross-functional teams to resolve discrepancies and process bottlenecks.
Continuous Improvement & Flexibility
- Identify inefficiencies and recommend automation, standardization, and process enhancements.
- Document processes through SOPs/DTPs and contribute to knowledge sharing and training.
- Support ERP enhancements, process transitions, and P2P transformation initiatives.
- Demonstrate flexibility in work timings to support global operations and time-sensitive deliverables.
Internal Stakeholders
- Country Finance Teams
- Procurement
- Logistics
- Internal Audit
External Interactions
- Vendors
- Suppliers
- External Auditors
- Tax Authorities
Knowledge, Skills and Experience Required
Technical Requirements:
- 2-3 years of experience.
- Diploma/ACCA Level 1
- Expertise in P2P processes, including vendor management, invoice processing, and payment execution.
- Proficiency in SAP is essential
- Experience with Microsoft Office Suite, particularly Excel.
- Strong attention to detail and organizational skills.
- Strong leadership and people management skills.
- Excellent communication skills, both written and verbal.
- Prior experience with working with countries in Africa/Europe would be advantageous
- Fluent spoken and written French
Behavioural Requirements
- Ability to handle customer escalations with a solution-driven approach.
- Self-motivated
- Ability to work effectively both independently and as part of a team.
- Strong analytical and problem-solving skills.
- High level of integrity and professionalism when dealing with sensitive information.
- Ability to meet deadlines and manage multiple priorities in a fast-paced environment
UPL Competencies
- Adaptability & Resilience
Recognizes and is open to changing circumstances and alters behavior and scales up as necessary; increases personal awareness and appreciation of individual and cultural differences to create an open, inclusive, and accepting workplace
Has a creative mindset and ability to think holistically, takes calculated risks and maximizes opportunities
Acts, pursues goals with persistence and achieves results; communicates goals and vision to the team to drive enthusiasm and ambition
Enhances the speed of execution and builds efficiency in processes, systems, and people; has sharp focus on quality-orientation
Demonstrates knowledge of the social, economic, and environmental factors and how they impact the business. Identifies key issues that could impact the business and develops strategy through an analytical lens / design thinking
- Building Teams and Talent
Empowers colleagues through knowledge sharing and delegation, quickly establishing rapport; provides recognition for achievements and accomplishments
Understands the customer needs and pain points, fulfills the needs and expectations by focusing on creating value for customers.
