Contract
Administrator
Location: Chapel Brampton,
Northampton
Hourly Rate: £13.45
Contract Type: Permanent
Working Hours: Monday-Friday
08:30 to 14:30 but can be flexible
About the role
Join us as a Contract
Administrator and you will get to play an integral part in the provision of
high-quality grounds services across your community. With strong communication
and great organisational qualities, you will provide invaluable operations
support to our landscaping contracts, working across different client and
internal portals.
Responsibilities
·Provide comprehensive office administration
support, ensuring the smooth day-to-day running of the office and maintaining a
professional reception for visitors and callers.
·Coordinate meetings, training sessions and
events, including diary management, catering arrangements, minute-taking and
maintaining key schedules.
·Prepare, format and distribute correspondence,
reports, emails and other business documentation as required.
·Maintain accurate filing, record-keeping and
archiving systems, ensuring company information is organised and accessible.
·Support recruitment activities by advertising
vacancies, liaising with job centres and managing candidate administration
throughout the hiring process.
·Administer employee lifecycle processes,
including contracts, onboarding, leavers, HR records, training coordination and
personnel file management.
·Maintain workforce records, including holiday,
sickness, PPE/uniform issuance and timesheet administration, while liaising
with HR and Payroll on employee changes.
·Manage purchase order processing, invoice
administration and accounts queries using the company financial systems.
·Produce and maintain financial reports, monitor
contract costs, support month-end processes and ensure accurate recording of
sales, variations and client payments.
·Provide administrative support for regional
tenders, contract operations and wider business activities, assisting managers
and regional teams as required.
Requirements
·Strong written and verbal communication skills
·Prior experience in an administrative role
managing helpdesks
·Capable of dealing with a high workload and
meeting deadlines
·IT literate with a strong working knowledge of
excel and an ability to pick up new systems
·An eye for detail and problem-solving
capabilities
·Proficiency with basic Microsoft Office tools
such as Excel.
·Some CRM experience preferable – training will
be provided on portals
Why join us?
As the UK’s leading grounds
maintenance and landscape creation provider, no two projects are ever the same
– and neither are our people. That’s why we’re committed to nurturing a diverse
and inclusive culture where everyone can thrive.
We’re proud to have been
recognised as Employer of the Year and Sustainable
Company of the Year at this year’s Landscaper Awards, reflecting our
commitment to supporting our people while delivering a more sustainable future.
What we offer
Career development: We
offer career advancement and development opportunities through our bespoke
apprenticeship programmes, our extensive in-house training academy, and
coaching and mentorship.
Collaborative team
environment: Join a diverse and inclusive workplace where you can
collaborate with passionate and talented individuals.
Meaningful impact: Contribute
to projects that make a real difference in the community and environment.
Benefits
·Annual leave: 21 days holiday plus
bank holidays
·Family-friendly policies: Enhanced
maternity and shared parental leave.
·Employee Assistance Programmes: Support
for personal and professional challenges.
·Voluntary benefits: Discounts on
retail, holidays, gym memberships, and more.
·Financial wellbeing support: Resources
to manage your finances.
·Competitive pension scheme: Secure
your future.
·Recognition schemes: Colleague of
the month and annual awards.
·Volunteering policy: Two days per
year to support a cause of your choice.
·Mental health support: Comprehensive
resources and support.
About idverde
We are Europe's largest provider of grounds maintenance services and landscape creation, in the UK alone we're a community of over 3,000 passionate colleagues shaping the future of the green industry.
At idverde, we understand what it means to grow. Our history dates back to 1919, and today, with a turnover of £250 million, we're more than just a company – we're a force for positive change. We offer a range of services to create, maintain, and manage landscapes across the UK.
Grow with us, and together we’ll create a greener future for all.
